For complex projects that may involve multiple design stages, the need for temporary lighting, or when Toronto Hydro is not able to meet the desired timeline, you will have the option to execute the project using Toronto Hydro’s approved contractors through a Coordination Agreement.
With this option, you‘ll be responsible for all design, construction and associated costs, as well as any required maintenance of the proposed streetlights. Before starting any lighting installation or construction, you must submit the proposed designs to us for review and approval.
The timing of a relocation project through a Coordination Agreement varies based on the scope of work and the schedule of the consulting and contracting agencies that the developers choose to hire.
Step 1: Submit request form
Submit your relocation request by filling out our Streetlight Relocation Request Form (PDF, 94 KB). Then submit your form by email to firstname.lastname@example.org. Please include the project location in the email subject line.
Note: We require a timeline and specific project details in the application, including which specific streetlight assets are required to be relocated. To help meet your desired timeline, please submit your request before the construction phase of your project.
Step 2: Toronto Hydro review and evaluation
We’ll contact you to confirm and review the scope of work and details of the proposed streetlighting infrastructure relocation. Once we’ve completed the review and estimation, we’ll provide you with a job quotation.
Step 3: Pre-payment
Once you review the job quotation, please submit pre-payment according to the instructions on the job quotation. Payment must be received before the Coordination Agreement can be drafted and design review work can be completed. Once we've received your purchase order or certified cheque, we'll continue the Coordination Agreement and request for design submission.
Step 4: Pre-coordination agreement checklist
We’ll send you a pre-coordination agreement checklist, indicating all deliverables required throughout the project.
Step 5: Coordination Agreement
We'll prepare and issue a Coordination Agreement. Please sign the agreement and return it to Toronto Hydro with all other specified deliverables attached as per the Coordination Agreement. Once we've received the agreement and all satisfactory deliverables, we’ll sign the agreement and provide an executed copy for your records.
Step 6: Hire an approved contractor
You may only hire approved contractors and consultants that are on the list of approved contractors in the Coordination Agreement. We’ll schedule a mandatory meeting with you and the hired approved contractors and consultants must also be present at this meeting as per the agreement.
Step 7: Provide design for Toronto Hydro approval
Follow the guidelines outlined in the Coordination Agreement when completing the design work to ensure all requirements have been met and submit designs for our review.
Step 8: Approval of design
Construction can start once all necessary permits have been obtained and we’ve signed off on all relevant designs. This includes temporary lighting, where applicable, to help ensure roadway lighting is maintained throughout the duration of your project.
At any time, we have the right to conduct streetlighting inspections relating to Toronto Hydro-owned streetlighting assets and any temporary lighting installations contributing to lighting along Toronto public roadways.
Step 9: Customer payment
After receiving all the necessary documents, we’ll provide a job quotation for final inspection. Payment must be received before the work can be performed on the date and time requested.
Step 10: Submit as-built drawings and warranties
Once the streetlight work is complete and we’ve approved the work, please provide us with the completed as-built drawings and warranties as specified in the coordination agreement.
Step 11: Construction of streetlighting infrastructure – temporary, civil, post-construction and final inspection
You’re responsible for ensuring that all streetlighting plans meet Toronto Hydro requirements and standards. Temporary lighting must be installed and maintained during the construction period and throughout the duration of the project.
We’ll audit and inspect all construction work done by the contractor and determine whether it's acceptable to Toronto Hydro as per the coordination agreement schedules. These inspections, depending on the nature of your project, may include inspections of temporary lighting installations, civil (during construction), post-construction and final inspections.
If our inspectors identify deficiencies, this step will be repeated until all deficient assets are corrected and comply with the approved design drawings and Toronto Hydro standards.
Step 12: Final approval and clearance
Once all criteria have been satisfied, we’ll issue a clearance letter approving the installed assets, ending the coordination agreement process.