DON'T WAIT UNTIL IT'S TOO LATE

Planning and preparing ahead is one of the best ways to protect your business and employees during an emergency. You should plan ahead for a power outage in the same way that you'd prepare for any emergency.

Preparing Ahead

• Create an emergency supplies kit and keep it in an easy to access location known to employees.
• Maintain up-to-date contact information for all employees, vendors and clientele that can be accessed if your power is out.
• Make multiple back-ups to computer files and data. Store these records in a safe place.
• Check batteries for electronic devices - cell phones, pagers, lap top computers, etc., twice a year.
• Use surge protectors to protect sensitive electronic equipment. For a higher level of protection and short-term power (typically 5 - 15 minutes) consider switching to Uninterrupted Power Supplies (UPS).
• For longer term emergency power requirements to keep lighting, equipment and other systems powered, look into back-up generation systems. There are a variety of emergency power system technologies including gas or diesel-powered generators, deep cycle batteries, flywheel energy storage or hydrogen fuel cells.
• Have a list of emergency contact numbers handy.
• Ensure that you have at least one cell phone or non-cordless telephone.
• Learn about how to keep safe in an emergency.
• Have your trees properly trimmed.

As Severe Weather is Approaching

• Check your emergency supplies kit and replenish as needed.
• Fill your vehicles' gas tanks (gas pumps do not operate without electricity).
• Turn off and unplug unnecessary electrical equipment in case of a power surge.
• If you heat your business with electricity, turn your thermostats off or down to prevent damage or injury should a sudden power surge occur when power is restored.
• Obtain a cash reserve (ATMs and banks require electricity to operate).
• Secure your building's windows and doors as well as any outdoor furniture and equipment.
• Keep your fridge and freezer doors shut as much as possible.
• Park vehicles in protected areas, if available.
• Close your offices in sufficient time so that employees have a chance to get safely home.

STAFF WITH SPECIAL NEEDS

Staff members with special needs require extra planning and consideration in the event of a power emergency. Develop a plan for emergencies that takes their needs into consideration.

Insurance Coverage

• Review your insurance coverage to ensure it is sufficient in case of an emergency.
• Take an inventory and photographs of your equipment, supplies and workplace.
• Keep copies of your insurance policies, as well as contact information, in your emergency kit.